Remote Access for Law Firms (from 5 attorneys to 500+)

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Lawyers and law firm management work extended hours and need the freedom to access pertinent, sensitive data from locations beyond the walls of the law office. With ROAM, lawyers can securely search internal systems in distant offices, update billing and collaborate – whether at home or on the road, using whatever computer, operating system and browser is available. And with ROAM's administration tools, user activity is monitored so usage reports can be generated.

Today's sophisticated, complex legal work requires information technology that unites legal professionals at different law firms and corporate legal departments into effective working teams.

ROAM provides each user with an individualized and personal portal solution, with secure access to only the file shares, virtual applications and legacy systems that have been authorized for that specific user, based on role. Because ROAM is scalable, additional users can be added in moments – and because ROAM is “clientless,” new users are able to login and begin using the system immediately.

ROAM leverages your existing computing resources, providing a more powerful and economical overall utilization. ROAM improves communications, decision making and productivity, allowing attorneys to spend more time focusing on their legal practice.

Freedom Has Never Been So Affordable

Legal professionals often find themselves working in cross-functional, multi-skilled teams. Complex legal work is the product of teams made up of lawyers, paralegals, support staff, and non-lawyer experts--working towards a common goal. The modern law practice depends on enterprise-wide information systems that support the work of multiple decision-makers – lawyers working in specialist roles, and support staffs. Collaborators often work in separate offices, in separate cities and under very different circumstances.

The informational boundary between the corporate client, collaborating professionals and the law firm is becoming blurred, just as the informational separation of manufacturers and suppliers has been washed away. In the business world, corporations and suppliers integrate information systems to speed up decision-making, increase productivity and reduce bureaucracy. Access to information is no longer demarcated by corporate entity, but by individual role. Similarly, a flexible, fast and scalable collaboration infrastructure is an absolute necessity for a modern, collaborative law firm that wants to be well-prepared when opportunity knocks.

To be able to meet the needs of a nimble and collaborative working environment, a remote access solution would have to allow for immediate deployment to end users with no need to install software on end user's computers. It would have to have the ability to involve clients and other cooperating counsel in virtualized applications such as automated litigation support. It would have to monitor workflow between, and among professionals working in different organizations and different locations. It would have to be compatible with the highest levels of point-to-point security, and be flexible enough to allow law firms to select their preferred method of user authentication. It would have to enable traveling attorneys to access their personal workspace around-the-clock, from an airport, a courthouse, at a plant site or in a client's office – in other words, from anywhere. To put it simply: it would have all the features and benefits of ROAM.

ROAM is a “Platform as a Service” – designed to leverage your organization's existing technology investments without the cost of replacing them. With no complicated software licenses to purchase; no equipment to buy and no additional staff to hire, ROAM eliminates the risk of choosing the wrong technology while simultaneously reducing the total cost of ownership and increasing the return-on-investment of your existing infrastructure.

Because ROAM is compatible with existing technology investments, (e.g., Microsoft SharePoint for legal discovery projects), attorneys can work remotely using the same tools and information they use in the office. For instance, a user selects a litigation document database(s) that has been made available to her, based on role, enters search criteria and the relevant documents are made available – as needed, regardless of where she's working. ROAM provides access to your existing timesheets, expenses, email and calendar systems; provides access to virtualized versions of your existing word processing (and other) application(s); and provides an interface to legacy systems (including systems in different offices).

ROAM extends the reach and accessibility of authorized users: lawyers, management and staff from within the firm as well as collaborating attorneys and experts from outside the firm.

Because ROAM is scalable, additional users can be added in moments – and because ROAM is “clientless,” new users are able to login and begin using the system immediately.

The ROAM Platform speeds up the implementation of remote access by combining components, (e.g., security, user access management, system integration tools, administration, etc.), into a single solution that is delivered via the Internet.  Yet, the ROAM platform leaves your IT Management in control through one easy-to-use administration interface.

Based on SSL VPN technology, the same encryption used for online banking interactions, users need not install special applications or proprietary plug-ins. Compatible with 11 different forms of user authentication, ROAM can adopt the level of security your law firm selects, including RSA /token based systems. And ROAM is “touchless” – your organization's data is never stored by ROAM.

Providing each attorney with their own ROAM portal helps facilitate compliance with management policies. Management can use the memo field to deliver important announcements that every user will see when they login, whether it's to search for documents, enter billing information or just pick up their e-mail. ROAM allows for tighter management control through monitoring of the work flow, billings, staffing, and decision-making that takes place outside the office walls.

Optional ROAM functionality includes secure video conferencing; real-time recording of computer activity (to easily create software simulations, videos, demos, screencasts and tutorials) and the ability to access your office PC desktop from anyware.

ROAM enables the creation of new on-demand applications that converge database access, with content publishing, collaboration and communications. Such convergence will enable your firm to create next-generation Web legal applications that are much more responsive to the needs of your firm and allow attorneys to spend less time compiling information and more time focusing on their legal practice.

ROAM is so easy-to-use, intuitive and convenient that attorney buy-in is immediate. The personalized portal allows legal professionals to manage their workflow to suit the rhythms of their lives. ROAM is interoperable, so you access ROAM, and use ROAM solutions, from any computer running on any operating system and through any browser. Lawyers work when they're available, alert and ready, improving the quality of work, productivity and work/life balance.

Large or small, your firm can take profit from the economies of scale afforded by ROAM, reducing operating costs and eliminating capital expenditures through shared infrastructure. ROAM is your key to competitive advantage, enabling growth, fostering collaboration and improving relationships with collaborators and clients.

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